Sell the floor with exhibitor management software

Build target lists of the exhibitors you want, one-click import your past exhibitors as rebooking targets, and enrich contacts with your own Apollo account. The AI drafts intro emails constrained to your real show facts — never invented figures — and every draft passes your approval before sending from your own domain. Replies convert straight into your exhibitor pipeline and onto the floor plan. Included at every tier.

An exhibitor picks a booth on the live floor plan, signs, and pays in one sitting. The contract snapshot is immutable, the invoice generates itself, and the payment reconciles to Stripe or Square without anyone on your team touching a spreadsheet.

Every exhibitor moves through one connected record: inquiry, contract sent, signed, paid, booth assigned, onboarded, checked in. No re-entering data between tools, no wondering which spreadsheet is current. Open any exhibitor and see their entire history with your show — every document, payment, and email — on one screen.

Prospective exhibitors browse your real floor plan, see live availability, pick their booth, sign the contract, and pay — in one sitting, without a single phone call. Reservation holds are guaranteed while they complete checkout, so two exhibitors can never buy the same booth.

Exhibitors tap 'Find my best spot' and get three ranked booths with plain-language reasons — distance from competitors, proximity to entrances and traffic flow, neighbors in complementary categories. Better placements, happier exhibitors, zero sales calls.

Not every sale is self-serve. When an exhibitor wants a custom configuration, a corner they saw someone else holding, or a deal that needs a human, their request enters a structured queue — tracked, assigned, and answered, never lost in an inbox.

Exhibitors scan attendee badges at their booth to capture leads they can tag, note, and export after the show. Giveaway entries run through the same scan — one tap, and the exhibitor has a qualified list instead of a fishbowl of business cards.

The moment an exhibitor uploads their certificate of insurance, the platform reads it — coverage amounts, dates, additional insured language — and judges it against your event's actual requirements. Compliant documents are approved instantly. Non-compliant ones come back with precise, numbered reasons the exhibitor can fix in one attempt instead of three email round-trips. Validation happens at upload — clean or dirty, you know before the file lands in a folder.

Expiring compliance documents surface in your morning briefing 30 days out. The compliance agent drafts renewal reminders for your approval, and expired documents can trigger gate blocks until they are cleared.

After the show, every exhibitor gets a dashboard of their own results — badge scans, leads captured, giveaway entries, session mentions — formatted to be forwarded to whoever approves next year's budget. Exhibitors who can prove ROI re-book. This is how they prove it.

Missing insurance? Unsigned addendum? Unpaid balance? The platform blocks check-in until it's resolved — automatically, at the door, with a clear list of what's outstanding. No more discovering an uninsured exhibitor on your show floor after load-in.

Every exhibitor gets a live readiness score: contract, payment, insurance, service orders, booth staff registered. You see your whole floor's readiness at a glance and know exactly who needs a nudge.

Your floor plan is built on your venue's real CAD drawing — real dimensions, real columns, real fire lanes — not an approximate grid. What exhibitors buy online is what they get on move-in day.

Exhibitors order power, wifi, tables, and any service you offer directly from their portal, tied to their booth. Orders roll up into one master sheet for your decorator and venue — no more transcribing service forms the week before the show.

Drag, drop, reassign. Every booth on the plan shows its status — available, held, contracted, paid — in real time, and every change syncs instantly to the public marketplace, the exhibitor's portal, and your revenue reporting.

The moment a contract is signed, it's frozen — a permanent snapshot of exactly what both parties agreed to, unaffected by any later edits to your templates. Months later, there is never a question of which version someone signed. There is one version: theirs.

Every contract gets a clean, branded signing page — no third-party e-sign subscription, no exhibitor creating an account somewhere. They review, sign on any device, and both sides get the executed copy instantly.

The moment a contract is signed, the invoice already exists — correct amounts, payment schedule, your bank or processor details, and a unique reference code. No one on your team types an invoice number ever again.

Every Stripe payment matches itself to its invoice automatically. Your ledger and your Stripe account agree without anyone doing month-end detective work.

If sales reps sell your floor, every signed contract records who sold it and what they're owed. Commission reports generate themselves — no end-of-season spreadsheet archaeology.

Your exhibitor agreement, sponsor agreement, speaker agreement — every template is fully editable, down to the clause. Drop in your lawyer's exact language, place merge fields where the data goes, and every contract generated from then on carries your terms.

See exactly what changed between any two versions of a contract, word by word — additions and deletions highlighted inline. Useful for your lawyer, essential when an exhibitor asks 'what did we change?'

Connect your own Stripe or Square account in minutes. Cards, Apple Pay, Google Pay — and the money settles directly to YOUR account, never through ours. Can't use Stripe? Square works identically. Nobody gets turned away over a processor.

Let exhibitors and sponsors pay by bank transfer at a fraction of card fees — a real difference on a five-figure sponsorship. ACH payments show as processing until the money truly lands; nothing finalizes early.

Some organizations only pay by wire or check. Their invoice carries your bank instructions and a unique reference code; they click 'I've sent payment,' you confirm receipt in one click, and receipts, portal access, and the ledger all update themselves.

Every sponsor in one place: their package, their contract, their payments, their deliverables, their contacts. When a sponsor calls, anyone on your team can open their record and know the whole relationship in thirty seconds.

Media partners, associations, and promotional partners get structured records with their logos, links, and commitments — synced automatically to your public site and event app, so partner recognition is never out of date.

Every partner shipment logged with carrier, tracking number, expected date, status (ordered / shipped / received / inspected), and photo proof of receipt. On load-in day you know what's arrived, what's in transit, and what needs a phone call.

Build Gold, Silver, Bronze — or whatever your tiers are — with defined inclusions, pricing, and limited inventory. When the last Gold sells, it shows sold out. Scarcity you can point to.

Your sponsorship offering as a live, branded page prospects can browse — always current with real availability — plus a one-click PDF export for the sponsors who want a deck in their inbox.

Every sponsor gets their own portal report: their package, their deliverables, fulfillment status, and proof of what they got. When renewal season starts, the conversation isn't a pitch — it's a receipt. You aren't asking them to renew on faith, you're showing them what they bought and what it did.

Every promised deliverable — logo placements, booth signage, stage mentions, email inclusions — tracked with status, timestamps, and proof uploads sponsors can see in their portal. When renewal time comes, you're not claiming you delivered. You're showing it.